At the end of each interview on the podcast ChooseFI, the hosts, Brad and Jonathan, put their guests in the “hot seat” and ask them their favorite life hack. I’ve sometimes wondered how I’d answer this question.

I have quite a few personalized life hacks, but one of my favorites, and maybe the one I’d mention, is how I use Instapaper to create a unified reading queue. The hack is that I use the save for later app to manage my ENTIRE reading list — everything I want to read whether online, offline, digital or analog.

While I personally use Instapaper (and have for years), you can achieve similar results with competing apps such as Pocket.

I thought I’d share the details of my unified reading queue hack for anyone who could benefit from bringing some organization to their reading life.


A Multitude of Sources

I read a wide variety of content from a multitude of sources, including:

  • Blog posts
  • Websites (news, research projects, travel planning, etc.)
  • Email newsletters
  • Electronic books
  • Print books
  • Electronic magazines
  • Print magazines
  • PDFs

When people consider adopting a tool like Instapaper to create a reading queue, I suspect that most of them think to use the tool for only the first two content types on my list (blogs and websites). And, indeed, this is how I originally used Instapaper.

However, at any one time, I may have a big backlog of reading across a multitude of mediums. The trouble for me was that I got so habituated to looking only at Instapaper for my next item to read that I would often forget that I had books, magazines, newsletters, etc. also awaiting my attention.

My trick for solving this was to expand my use of Instapaper and create a unified reading queue for ALL of my content sources, regardless of medium. In fact, I use Instapaper even for sources that are not natively supported by the app (the most obvious ones being print books and magazines).

Let’s take a look at how I “integrate” each content type into a unified reading queue in Instapaper.


Blog Posts

Web content, including blog posts, is probably the most classic and obvious use for Instapaper.

I subscribe to around 90 blogs! I read only a small subset of the posts in the various feeds, but still, that is a lot of content to churn through on a daily basis (over 100 posts per day).

To manage my blog feeds, I use a combination of Feedly and Instapaper.

Logos for Feedly and Instapaper
Like chocolate and peanut butter, Feedly and Instapaper go well together.

Feedly is a fantastic RSS reader. The free version has a robust feature set and can manage up to 100 sources. The pro version raises that limit to 1,000 and adds numerous advanced features (notes, highlighting, power search, integrations and more).

The web app and the mobile app are both excellent tools for reviewing your blog feeds.

Today view of Feedly in the web app.
The Today view of my unread posts in the Feedly web app.
Feedly Today view on an iPhone X.
The Today view in the Feedly iOS app (iPhone X).

If I see a post in Feedly that I want to add to my reading queue, I open it and click or press on the Instapaper icon, as shown in the screenshot below.

Instapaper icon in Feedly
I rarely read blog posts as they come in; instead, I add them to my Instapaper reading queue.

The beauty of Instapaper is that it not only adds each post to your queue but also downloads it for offline reading. Moreover, the app simplifies the layout and formatting to make each article easier to read.

Example article in Instapaper simplified formatting.
A blog post in Instapaper’s simplified formatting (iPhone X).

Instapaper is better at reformatting some content sources than others. In some cases, images may be missing, for example. If you’re not satisfied with the offline formatting of an article, you can open the story in the embedded browser or an external one (assuming you have an Internet connection).

Article in embedded browser in Instapaper.
The original article in Instapaper’s embedded browser (iPhone X).

Websites

While surfing the web, a common challenge people seem to face is where to store (or how to remember) sites, articles, etc. they would like to explore later. Some people might leave scores of tabs open in their browser. Others might bookmark them. Users of Evernote (and other similar tools) might use web clipper extensions.

A super easy alternative, and what I typically do, is add the site (or article) to my unified reading queue with the Instapaper browser extension.

Instapaper extension in Chrome browser.
The Instapaper extension is always “on” for me in Chrome (and any other browsers I use).

Once the Instapaper browser extension is installed and enabled in your browser, you can click on its icon to save the current web page.

Instapaper icon near the top of the Chrome browser.
With the Instapaper browser extension, you can add items to your reading queue with a single click.

After clicking, a saved banner will momentarily appear to confirm that Instapaper has successfully saved your article.

Instapaper Saved banner.
I’ll read this article later … when hell freezes over.

If you’re browsing the web on a mobile device, you can add items to your reading queue with similar ease. For example, on an iOS device, you can enable the Instapaper share extension in Safari.

Instapaper sharing extension in iOS.
You can save to Instapaper in iOS via the app’s share extension. BTW, Captio (second from the left) is a great app for emailing notes to yourself (including web URLs).

This is probably a good place to mention folders in Instapaper. I use them primarily for research projects. For example, before we went to Disneyland last February (for the first time in six years), I read a ton of articles about Disneyland hacks, including tips for getting boarding passes to Rise of the Resistance, advice on how to use the new (to us) MaxPass system, secrets of Galaxy’s Edge, vegetarian food choices, and more.

I added over 30 articles to my queue as part of this research (if you want to avoid lines and maximize your time at Disneyland, you need to plan carefully). However, I didn’t want all of the Disneyland-related articles to clog up my main Instapaper queue and distract me from more timely or newsworthy items on my list.

To solve this, I created a Disneyland folder and filed all of my related articles in it (thereby removing them from my main queue). I did leave one placeholder item in my main queue as a reminder to read my Disneyland folder when time permitted (since normally I don’t look at my folders).

Folder list in Instapaper.
From my folder list, you might deduce that we need to replace the under cabinet lights in our kitchen and that I want to view some Westworld recaps before watching season three).

Email Newsletters

I subscribe to several email newsletters, and I rarely read them as they arrive. However, I don’t want them cluttering up my tidy inbox. So, what do I do?

You guessed it. I add them to my Instapaper queue.

If a newsletter offers a web version of the email, then the process is dead simple. Follow the link to the web version and then add the newsletter to Instapaper the same way you would for any web page.

Try the web version link
Often email newsletters have a link to the web version right at the top of the content. However, some newsletters (like Cord Cutter Weekly) bury the link at the bottom in the footer.

For email newsletters that don’t have a web version of the content, you can use a different method to add the item to your reading queue.

Instapaper (and similar apps like Pocket) allow you to add items to your queue via email. After you register with Instapaper, you can send items to your account via a custom email address which will look something like this: readlater.xyzmyidetc100@instapaper.com.

When I receive a newsletter, I forward it to my Instapaper email address. However, usually, I don’t like how Instapaper reformats newsletters. So, what I do is move the original newsletter to a “Read Later” folder in my email account. The version in Instapaper serves as a reminder to go read the newsletter in my email client (usually on my iPad).

Instapaper reading queue with a newsletter item.
An email newsletter in my Instapaper unified reading queue.

Books & Magazines

I don’t read all that many books or magazines, whether electronic or print. However, when I do, I need a reminder to read them, lest I forget about them as I read the daily onslaught of blog posts in my RSS feed.

Instapaper does not natively support ebooks (nor print books obviously) — ditto for magazines. So, as with email newsletters, I simply send an email to my Instapaper account with the book (or magazine) title as the subject and something like Kindle, Libby or Hoopla in the body.

Instapaper queue with book title.
My current Instapaper queue has a placeholder or “reminder” item to read the book The Cheese Trap in the Libby library ebook app (as well as a reminder to view the recaps I saved to my custom Westworld folder).

PDFs

Occasionally, my reading list includes PDF documents. For example, recently I’ve become a regular attendee of the CFAA Screenwriters Lab which hosts roundtable discussions of screenplays by its members. Each month, we read around three scripts (shorts or features), which the organizers email out as PDFs.

Unfortunately, Instapaper does not support reading PDFs. So, what I do is save the PDFs to a Read Later folder in my Dropbox. And then I email Instapaper to add a reminder item to my queue.

PDF reminder item in Instapaper.
A “reminder” item in my Instapaper queue.

Video

With Instapaper, you can also add videos to your “reading” queue. So, when I come across a YouTube video that I’d like to watch later, I just add it to Instapaper. As an example, the Westworld folder I mentioned earlier contains a mixture of content including an article from the Hollywood Reporter and a couple of YouTube videos.

Westworld folder in Instapaper.
After I churn through the material in my Westworld folder, I’ll be ready for season three.

Wrapping Up

Many people may not find the need to be as hyper-organized as I am. Even so, I hope this post provides inspiration for some of the ways you can leverage Instapaper (and/or Feedly) to enhance your reading habits (whether online, offline, digital or analog).

I’m similarly methodical with my podcast listening queue and my home entertainment viewing queues. You can read the related posts below for summaries of how I manage my movie and TV watch lists.


Your Turn

Do you have any additional tips for using Instapaper? Do you prefer Pocket or another read later app? If you have any questions or comments, please let me know. (Note: I moderate all comments so you may experience a delay before your comment appears on the post. For any SPAMMERS out there, don’t waste your time submitting as I will reject your comment.)